Return to the Home page...
APPLICATION RECEIPT DEADLINE: June 4, 2004
(Postmarks Not Accepted)
SALARY (Part-time: 20 hours per week) $12.49/Hour
Employees with Satisfactory performance, who start at the first step of this classification, may receive wage increases after the first six months of service. Future increases may occur at one-year intervals up to the maximum salary.
BENEFITS: The Nevada-Sierra Regional In-Home Supportive Services (IHSS) Public Authority is an independent public agency, and a separate entity from the County of Nevada. The Public Authority values its employees and offers regular employees an excellent benefit package including contributions to the California Public Employees Retirement System (CALPERS). Employee benefits include a package of industry-competitive benefits for basic health, life and related insurance programs. Ten paid holidays, ten paid sick days and ten vacation days are included in the benefit package.
DEFINITION: Under supervision of the Truckee Registry Manager, the office coordinator is responsible for daily office operations, including receptionist responsibilities; personnel transactions; clerical support to Public Authority staff, Public Authority Governing Board and Advisory Board members and committees in Nevada, Plumas and Sierra Counties; development and review of office policies and procedures; and assists with registry and training functions as assigned by the Truckee Registry Manager and Executive Director.
CLASS CHARACTERISTICS: This is a fully qualified, journey level class of this series, competent to perform a variety of office support and clerical duties. Positions are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision in non-routine circumstances. The incumbent’s responsibilities include day-to-day office operations, including receptionist responsibilities; responsibility for personnel transactions; providing clerical support to Public Authority staff and Public Authority Governing Board members and committees; and development and review of office policies and procedures; and assisting with registry and training functions. Guidelines for action and supervision are received from the Registry Manager and/or Executive Director.
EXAMPLES OF DUTIES (Illustrative Only)
· Arranges for meetings, schedules meeting rooms, posts meeting notices, prepares agendas and summarizes meeting results as required;
· Prepares and maintains statistical, payroll & personnel information;
· Requisitions, stores and distributes office supplies and keeps a record of supplies needed, received and issued;
· Receives and screens visitors and telephone calls and takes messages or refers calls to appropriate person;
· Provides factual information which may require the interpretation and application of policies and procedures;
· Opens and sorts in-coming mail and attaches pertinent back-up materials and processes outgoing mail;
· Types drafts and finished documents, including letters, reports and memoranda from stenographic notes, minutes of meetings, brief instructions or printed materials;
· Reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate language usage;
· Operates office machines including multi-line telephone, photocopier, fax, calculator and computer;
· Organizes and maintains various Public Authority records and files, retrieves information from files and purges files as required;
· Researches and compiles informational materials from sources both inside and outside the office to which assigned;
· Prepares or assists in the preparation of narrative and statistical reports;
· Assists the Registry Manager with development and review of office policies and procedures;
· Assists with registry and training functions, e.g., provider recruitment, orientation, intake, follow-up, referral and training.
· Travels to locations throughout the 3 county areas.
QUALIFICATIONS:
Knowledge of:
· Basic office practices and procedures, including filing and the operation of standard office equipment;
· Correct English usage, including spelling, grammar, and punctuation;
· Business letter writing and the standard format for typed materials;
· Basic business data processing principles and the use of word processing equipment;
· Filing, indexing and cross-referencing methods
Skill in:
· Accurately add, subtract, multiply and divide including decimals and percentages;
· Operate commonly used office machines and computer applications;
· Initiate and answer correspondence independently;
· Prepare clear and concise reports, letters and memoranda;
· Understand and carry out oral and written instructions;
· Ability to read, understand and interpret written material;
· Deal effectively, tactfully and courteously with the public and technical and professional personnel;
· Learn Public Authority and IHSS laws and regulations;
· Ability to accurately type reports, letters and memoranda using a computer. Ability to operate commonly used office machines.
Education and Experience: A typical way of gaining the knowledge and skills outlined above is: Equivalent to completion of the 12th grade supplemented by typing course work and two years of clerical and staff support experience equivalent to the level of a Office Assistant 1 with the County of Nevada. Additional experience may be substituted for the coursework up to one year. Bilingual skills desired. Experience working with seniors and people with disabilities desired.
LICENSES AND CERTIFICATES: Proof of typing speed at a net rate of 45 wpm.
PHYSICAL DEMANDS AND WORKING CONDITIONS: Mobility and manual dexterity to work in a standard office environment, use standard office equipment and attend off-site meetings; speech and hearing to communicate in person and by telephone; vision to read handwritten and printed materials and a computer screen; strength and agility to lift and carry items weighing up to 20 pounds. Accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodation.
OTHER REQUIREMENTS: This class description lists the major duties and requirements of the job and is not all-inclusive. Each incumbent necessarily performs not all duties. Incumbents may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.
SELECTION PROCESS: a preliminary screening committee will review all applications. Applicants who meet the minimum qualifications will be considered by the Nevada-Sierra Regional IHSS Public Authority and may be invited to appear before an oral examination board, which will evaluate education, experience and personal qualifications of job applicants. NOTE: The screening process can take up to 3 weeks. All applicants will be notified of the final decision by mail.
NONDISCRIMINATION POLICY: The Nevada-Sierra Regional IHSS Public Authority policy prohibits discrimination in employment or in the provision of services because of race, color, ancestry, religious creed, national origin, sex, physical disability (including AIDS), medical condition (cancer related), age (over 40), marital status or sexual orientation. People with disabilities, women and minorities are encouraged to apply for employment. We will give fair consideration to all applicants, including persons with disabilities capable of performing the essential functions of the job with reasonable accommodation. Please contact the Nevada-Sierra Regional IHSS office directly to request accommodation in the examination/interview process.
FOR APPLICATION INFORMATION, PLEASE CONTACT Nevada-Sierra Regional IHSS Public Authority, 350 Crown Point Circle, Suite 115, Grass Valley, CA 95945. (530) 274-5601
COPIES OF DEGREES, TRANSCRIPTS, CERTIFICATES OR LICENSES LISTED ON EMPLOYMENT APPLICATIONS MUST BE ATTACHED TO THE APPLICATION. The Nevada-Sierra Regional IHSS Public Authority will not return any documents submitted in the application process, including copies of job applications for future reference. Resumes attached to a completed application are welcome, but they will not be considered in lieu of a completed application. In accordance with the Immigration Reform and Control Act of 1986, any person hired by the Nevada-Sierra Regional IHSS Public Authority must produce certain documents establishing his/her identity and right to work. In addition, the law requires any person who is hired to attest, under penalty of perjury, to his/her employment eligibility on a form prepared by the U.S. Department of Justice.
Thank you for your interest in employment with the Nevada-Sierra Regional IHSS Public Authority. The Public Authority is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, national origin, religion, sex, or sexual orientation, disability (including AIDS), medical condition (cancer related), age (over 40), or marital status. People with disabilities, women and minorities are encouraged to apply for employment. We will give fair consideration to all applicants, including persons with disabilities capable of performing the essential functions of the job with reasonable accommodation. Please contact the Nevada-Sierra Regional IHSS Public Authority at (530) 274-5601 at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.
Applications should be mailed to the following:
Nevada-Sierra Regional IHSS Public Authority
350 Crown Point Circle, Suite 115
Grass Valley, CA 95945
(530) 274-5601
Return to the Home page...
